How to nail your professional bio

Whether you’re writing a bio for yourself, the company you work for, or even for someone else, you want to make sure that it’s exciting enough for others to take an interest. Writing corporate content is hard. Very few people really know how to write informative pieces that aren’t front loaded with a heavy sales push – and our bios are no different. They act as a marketing tool that helps others understand who we are (or what our company does), and aim to educate the reader by providing useful background information.

But how exactly do we do this?

The most basic thing to look out for would be the point of view in which you are writing from. A corporate bio should always be written in third-person as it sounds more credible and professional. But don’t let us get you confused with a LinkedIn or social media bio, as this should be written in first-person. Suggested read: LinkedIn for the entrepreneur

Here are some essentials you should keep in mind when you’re writing your bio:

Establish your credentials

Grab the reader’s attention and showcase formal credentials like certificates, awards and job titles. At the same time, don’t let your informal credentials go unnoticed. How have your life experiences shaped you as an individual and how has that gained you an advantage in a particular industry? Only talk about your most relevant accomplishments because you don’t want to drown your reader in a long list of accolades.

Build credibility

Demonstrate your expertise in a particular field by proving that what you do is recognised by others. Where possible, add in a list of articles you’ve been featured in or anything you have published that’s relevant.

Be human

We know, you want to impress others by sounding as professional as you can. The thing is, we are all humans and come on, everybody loves a little humour. You want people to know that you take your work seriously, but at the same time can be relatable. Of course, always remember the context of your bio and where it’s like to appear, then tailor accordingly.

Keep it short and to the point

Speaking of space, the last thing your reader needs is a bio that just doesn’t seem to end…ever! With the human attention span getting shorter, it’s always good to only emphasise the most important points.

PRO TIP: Have both a short and long version of your bio.

Attach a photograph

This is probably the most underrated tip mentioned when it comes to writing bios. Yes, you’ve got your contact details there, you’ve included links to various social media profiles but you’re missing one of the most important features of a bio: a photograph. Readers like to put a face to the name, and when we say attach a photograph we don’t mean any casual selfie you took from your smartphone – get a professional shot taken as nobody likes to be let down by a sloppy picture.

Tone and format

Sit down and start thinking of how to best structure your bio. Where is it going to appear? Think about tone – formal or informal? Bios should be easily adapted to suit different situations. For example, a bio in a company media kit may be slightly different to one that you’d send off when pitching for an industry speaking slot, so it’s important to create something that you can adapt and repurpose.

Do you need help with your bio? Drop a message to [email protected] 

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Are your words too serious?

We are not living in a world populated with robots (well not yet anyway), and people are becoming less and less receptive to the direct sales approach. Instead, it’s all about conversational content. Readers don’t want to be spoken to – they want to feel like they are speaking with you.

Think about the last conversation you had. How was the flow? The tone? What about the language you used? This is how you want to ‘speak’ to your readers, and your words alone should be enough for them to want to engage with your brand.

As many of us do struggle with writing in a conversational manner and actually making it sound good at the same time, here are some tips on how to sound less like a robot and more like a human:

It’s time to get real

Remember you are talking to other humans. Be real and be yourself. It’s ok to sound knowledgeable and professional, but come on, no one will understand that fancy terminology, nor will they care to be honest.

People want to get excited by what they see and read. Our attention spans are getting shorter and shorter, and so many new things constantly distract us. It’s so important to make every word count. Get to the point and remove all that fluff and technical jargon.

Tell a story

Every piece of content you write should tell a story. Let’s take a look at bios. If your personal or company bio is too serious, with too many big and important-sounding words, it’s going to drive people away.

You want to avoid intimidating people. Not everyone will have a full understanding of your trade, so if you are talking about a high tech solution without explaining it in layman’s terms, people will be interested (mainly because they won’t know what it is you actually do). Instead, they will move on and well, that there is the loss of a potential lead.

State what you do, and state it clearly. The trick to inspiring your readers is of course with great content, but equally as important is how easy it is to absorb.

Check out this great example from Google:

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Everything on their website about Google is so easy to absorb. It has a friendly tone, is brief and to the point, and is simple and easy to understand. Yes I know, we all know what Google is and what they do, but if you had no previous knowledge of the company, this would be enough information to get you there.

Google could have easily started trying to explain the tech side and the algorithms, and…. Oh look a squirrel (that’s us getting distracted by something more interesting).

Here’s a personal bio that we love. Note the light tone and sense of humour used in this one. Yes, this is obviously a fake profile, but we really do need to appreciate the creative content.

darth-words-twitter

And finally, if Hillary Clinton can make politics sound fun, I’m sure we can make our jobs sound equally as exciting, if not more.

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Get Inspired

Ok so if by now, Google, Darth Vader and Hillary Clinton haven’t inspired you to rethink your content, then perhaps try someone that will. What do you like to read? Who or what inspires you? Why do they inspire you? Is it the language, the content, the voice – Or all three?

Read some different blogs, bios and articles, and apply what you like to read to your own content.

Read it out loud

This part is particularly important. When writing our own content – whether for yourself or for a company – you are going to be too close to the subject. Try to avoid selling and have a bit of fun when writing (we don’t always need to be so serious). Trust us – with the right tone, even serious topics can sound fun!

Once you’ve written your content, read it out loud. How does it sound? If you are bored, start again. It’s also great to ask someone that isn’t familiar with your product or service to read your work. This is the best way to know whether you’re on the right track.

Now it’s your turn – go out and inspire someone with your words!

Need help with your content? Drop a message to [email protected] 

 

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